Every lead, application, and campaign in one workspace
Kahf CRM gives education agencies a single home for leads, applications, staff, and email campaigns — so nothing slips through between first inquiry and enrollment.
No credit card required · Free for your first 14 days
- 3,200+
- Counselors on Kahf CRM
- 1.2M
- Leads tracked
- 94%
- Faster follow-ups
- 40+
- Countries served
Trusted by education agencies worldwide
Everything your agency runs on, in one place
Purpose-built for education consultants — from first inquiry to enrolled student.
Lead Management
Capture leads from every source and track each interaction from first contact to enrollment.
Application Tracking
Follow every student application through each stage — documents, deadlines, and decisions, all visible.
Tasks & Follow-ups
Assign, prioritize, and track work across your team with boards and automated reminders.
Email Campaigns
Send targeted campaigns, track opens and clicks, and nurture leads on autopilot.
Bring Your Own Credentials
Connect your own sending credentials and keep full control of deliverability, domain reputation, and data.
Roles & Permissions
Granular, role-based access for admins, managers, counselors, and staff — everyone sees exactly what they should.
See Kahf CRM in action
Three workflows your team lives in every day — designed to feel obvious.
Leads
Never lose an inquiry again
Every inquiry lands in one pipeline. Source, owner, and status are always visible, and automatic reminders make sure no lead sits untouched.
- Multi-channel lead capture
- Automatic lead assignment
- Follow-up reminders that don't let leads go cold
Today's leads
12 new-
Website
Aisha Rahman
MSc Data Science — UK
-
Referral
Omar Farouk
MBA — Canada
-
Priya Nair
BSc Nursing — Australia
Applications
Every application, every stage, visible
Track documents, deadlines, and university responses in one board. Counselors always know what's next — and so does your management.
- Stage-by-stage application pipeline
- Document checklists per destination
- Deadline alerts for you and your students
Documents · 8
Submitted · 5
Offers · 3
Campaigns
Nurture thousands of leads — from your own domain
Build drip campaigns and one-off sends, then watch opens, clicks, and conversions in real time. With bring-your-own credentials, your reputation stays yours.
- Visual campaign builder
- Open, click, and conversion tracking
- Your SMTP credentials — full deliverability control
Autumn intake campaign
Sending4,820
Sent
62%
Opened
18%
Clicked
Why agencies choose Kahf CRM
Respond to leads in minutes, not days
Fast follow-up wins enrollments. Routing and reminders make sure no inquiry waits.
Save 10+ hours a week
Automate follow-ups, document reminders, and status updates so your team focuses on students.
One source of truth
Leads, applications, staff, and campaigns live together — no more lost context across spreadsheets and inboxes.
Decisions backed by data
Real-time conversion and revenue analytics show what's working and where to push.
Conversion this term
+18%Why not just spreadsheets?
Generic tools work — until your agency grows. Compare for yourself.
| Kahf CRM | Spreadsheets | Generic CRM | |
|---|---|---|---|
| Education-specific lead pipeline | Partial | ||
| Application & document tracking | Partial | ||
| Email campaigns included | |||
| Bring your own email credentials | |||
| Counselor roles & permissions | |||
| Multi-branch workspaces | Partial | ||
| Built for education workflows |
Up and running in minutes
Simple setup, powerful results.
Create your workspace
Sign up, name your agency, and invite your team. Roles and permissions are ready out of the box.
Import leads & connect email
Bring in your existing leads and plug in your own sending credentials — your domain, your reputation.
Grow with clarity
Track every application stage, automate follow-ups, and watch conversions climb.
Your data stays yours
Kahf CRM is built multi-tenant from day one — every agency's data is isolated, access is controlled, and your email infrastructure remains in your hands.
Organization data isolation
Each agency works in its own isolated workspace with its own slug and members.
Role-based access
Admin, manager, and counselor roles — granular permissions out of the box.
Your credentials, encrypted
Your email credentials are stored encrypted and never shared across tenants.
Own your infrastructure
Bring your own sending credentials and keep domain reputation where it belongs.
Loved by agencies
See what our customers say.
“Kahf CRM transformed how we manage student applications. We doubled our enrollment rate in three months.”
Sarah Ahmed
Director, Global Ed Consultants
“Task management and automation save us countless hours every week. A must for any education agency.”
Mohammed Hassan
Operations Manager, Study Abroad Pro
“Finally, a CRM built for education agencies. Pipeline visibility and analytics are game-changers.”
Lisa Chen
CEO, Elite Education Services
Pricing that scales with your agency
Start free for 14 days. No credit card required.
Starter
For small agencies getting organized.
- Up to 5 team members
- Lead & application tracking
- Task management
- Email campaigns
- Community support
Frequently asked questions
Everything you need to know before starting.
How does the free trial work? +
Every plan starts with a 14-day free trial — no credit card required. You get full access to features, and you can invite your whole team before deciding.
What does “bring your own credentials” mean? +
Instead of sending email campaigns through a shared platform server, you connect your own SMTP credentials. Emails go out from your domain, so deliverability and sender reputation belong entirely to your agency.
Can I import leads from spreadsheets? +
Yes. Import leads from CSV with source tags and owner assignment, so your pipeline is ready from day one.
How do roles and permissions work? +
Kahf CRM ships with admin, manager, and counselor roles. Admins control what each role can see and do — leads, applications, finances, and settings are all permission-scoped.
Can I cancel anytime? +
Yes. Monthly plans can be cancelled at any time and simply stop renewing. Annual plans can be cancelled before renewal. Your data can be exported at any time.
Do you offer onboarding for larger agencies? +
Scale-plan customers get dedicated onboarding, data migration help, and a named account manager.