Counselor view
A daily queue of students, documents, and follow-ups — with the next action always obvious.
- Lead and application pipeline
- Document checklists and reminders
- Activity history per student
Built for education agencies
Every lead, application, and campaign in one workspace
Kahf CRM gives education agencies a single home for leads, applications, staff, and email campaigns — so nothing slips through between first inquiry and enrollment.
No credit card required · Free for your first 14 days ·
- 5-stage
- Pipeline from inquiry to enrollment
- 1
- Workspace for leads, applications & finance
- 100%
- Tenant-scoped data isolation
- 14-day
- Free trial, no card required
Built for agencies placing students in
United Kingdom
United States
Canada
Australia
Europe
Interactive product tour
Move a student. Watch the pipeline respond.
This is the same five-stage board your counselors use. Click any student card to advance it and see the weighted commission forecast recalculate in real time.
Leads — Fall 2027 intake
6 active students · 5 stages · illustrative figures
Weighted pipeline
$12,990
tuition × commission × stage probability
New inquiry
1 students
Documents
1 students
Applied
1 students
Visa filing
1 students
Enrolled
1 students
Swipe left to explore all five stages →
Figures are illustrative. Weighted value = tuition × commission rate × stage probability.
Everything your agency runs on, in one place
Purpose-built for education consultants — from first inquiry to enrolled student.
Lead Management
Capture leads from every source and track each interaction from first contact to enrollment.
Application Tracking
Follow every student application through each stage — documents, deadlines, and decisions, all visible.
Tasks & Follow-ups
Assign, prioritize, and track work across your team with boards and automated reminders.
Email Campaigns
Send targeted campaigns, track opens and clicks, and nurture leads on autopilot.
Bring Your Own Credentials
Connect your own sending credentials and keep full control of deliverability, domain reputation, and data.
Roles & Permissions
Granular, role-based access for admins, managers, counselors, and staff — everyone sees exactly what they should.
See Kahf CRM in action
Three workflows your team lives in every day — designed to feel obvious.
Leads
Never lose an inquiry again
Every inquiry lands in one pipeline. Source, owner, and status are always visible, and automatic reminders make sure no lead sits untouched.
- Multi-channel lead capture
- Automatic lead assignment
- Follow-up reminders that don't let leads go cold
Today's leads
12 new-
Website
Aisha Rahman
MSc Data Science — UK
-
Referral
Omar Farouk
MBA — Canada
-
Priya Nair
BSc Nursing — Australia
Applications
Every application, every stage, visible
Track documents, deadlines, and university responses in one board. Counselors always know what's next — and so does your management.
- Stage-by-stage application pipeline
- Document checklists per destination
- Deadline alerts for you and your students
Documents · 8
Aisha — SOP
Omar — Passport
Priya — Transcripts
Submitted · 5
Aisha — Manchester
Omar — Toronto
Priya — Sydney
Offers · 3
Omar — Offer received
Aisha — Conditional
Priya — Interview
Campaigns
Nurture thousands of leads — from your own domain
Build drip campaigns and one-off sends, then watch opens, clicks, and conversions in real time. With bring-your-own credentials, your reputation stays yours.
- Visual campaign builder
- Open, click, and conversion tracking
- Your SMTP credentials — full deliverability control
Autumn intake campaign
Sending4,820
Sent
62%
Opened
18%
Clicked
Mon
82%
Wed
64%
Fri
47%
Why agencies choose Kahf CRM
Respond to leads in minutes, not days
Fast follow-up wins enrollments. Routing and reminders make sure no inquiry waits.
Save 10+ hours a week
Automate follow-ups, document reminders, and status updates so your team focuses on students.
One source of truth
Leads, applications, staff, and campaigns live together — no more lost context across spreadsheets and inboxes.
Decisions backed by data
Real-time conversion and revenue analytics show what's working and where to push.
Conversion this term
+18%
Inquiry → Contacted
82%
Contacted → Qualified
64%
Qualified → Application
47%
Application → Enrollment
31%
Agency economics
What is manual pipeline tracking costing you?
Adjust the numbers to match your agency. The estimate updates instantly — no spreadsheet, no sign-up, no data sent anywhere.
1002,000
$10k$50k
5%25%
140
Projected annual commission
$1,500,000
Students × tuition × commission rate
Admin time saved
344 hrs
Per month, based on ~10 hours saved per counselor per week
Revenue leakage prevented
$120,000
Estimated 8% of commission at risk from missed follow-ups and invoice gaps
Illustrative estimate only — not a guarantee. Your actual results depend on intake mix, conversion, and commission agreements.
Why not just spreadsheets?
Generic tools work — until your agency grows. Compare for yourself.
| Kahf CRM | Spreadsheets | Generic CRM | |
|---|---|---|---|
| Education-specific lead pipeline | Partial | ||
| Application & document tracking | Partial | ||
| Email campaigns included | |||
| Bring your own email credentials | |||
| Counselor roles & permissions | |||
| Multi-branch workspaces | Partial | ||
| Built for education workflows |
Up and running in minutes
Simple setup, powerful results.
01
Create your workspace
Sign up, name your agency, and invite your team. Roles and permissions are ready out of the box.
02
Import leads & connect email
Bring in your existing leads and plug in your own sending credentials — your domain, your reputation.
03
Grow with clarity
Track every application stage, automate follow-ups, and watch conversions climb.
Destination playbooks
One workspace, every destination
Intake deadlines, document checklists, and visa steps differ by country. Kahf CRM keeps them attached to the student — not buried in a counselor's inbox.
Intakes
September · January
UCAS equal-consideration deadline is usually mid-January; postgraduate courses often run rolling admissions.
Visa & documents
Student route visa, CAS, passport, transcripts, English test, SOP, references. Allow roughly 3 weeks after CAS.
Popular programs
Data Science, Business, Law, Nursing, Engineering.
Kahf tracks: UCAS choices, CAS status, deposit deadlines, and document expiry dates per student.
Intakes
Fall · Spring
Fall deadlines cluster between December and February; spring deadlines fall around September–October.
Visa & documents
F-1 visa, I-20, passport, transcripts, TOEFL/IELTS or Duolingo, GRE/GMAT where required, SOP, financial proof. Allow 3–8 weeks for the visa interview and processing.
Popular programs
Computer Science, MBA, Engineering, Public Health, Finance.
Kahf tracks: program requirements, test scores, I-20 milestones, and scholarship deadlines.
Intakes
Fall · Winter
Fall deadlines usually run January–March; winter intake deadlines fall around June–August.
Visa & documents
Study permit, PAL where required, passport, transcripts, English test, SOP, GIC/financial proof. Allow 8–12 weeks for the permit.
Popular programs
Computer Science, Business, Nursing, Engineering, Supply Chain.
Kahf tracks: PAL status, GIC evidence, permit timelines, and post-graduation work options.
Intakes
February · July
February intake deadlines usually land October–November; July intake deadlines fall around March–April.
Visa & documents
Student visa subclass 500, CoE, passport, transcripts, IELTS, SOP, GTE statement, OSHC. Allow 4–8 weeks.
Popular programs
Nursing, IT, Business, Engineering, Education.
Kahf tracks: CoE, OSHC, GTE evidence, and visa condition reminders.
Typical timelines for planning only. Always confirm requirements with the institution and the destination's official immigration guidance.
1-page student dossier
Built for university visits and delegate meetings.
Aisha Rahman
MSc Data Science · United Kingdom
- GPA
- 3.8 / 4.0
- IELTS
- 7.5 overall
- Targets
- Manchester · Edinburgh · KCL
- Documents
- 6 of 7 verified
Opens an interactive sample — no data is sent.
Your data stays yours
Kahf CRM is built multi-tenant from day one — every agency's data is isolated, access is controlled, and your email infrastructure remains in your hands.
Organization data isolation
Each agency works in its own isolated workspace with its own slug and members.
Role-based access
Admin, manager, and counselor roles — granular permissions out of the box.
Your credentials, encrypted
Your email credentials are stored encrypted and never shared across tenants.
Own your infrastructure
Bring your own sending credentials and keep domain reputation where it belongs.
One workspace, three views
Every role sees the work they own — without rebuilding the same spreadsheet.
Director view
Pipeline value, conversion, and counselor workload without asking anyone for a status update.
- Weighted pipeline forecast
- Conversion by stage and source
- Branch and counselor performance
Operations view
Commission claims, invoices, and audit history in the same workspace as the application.
- Expected and received commission
- Commission claim PDFs
- Activity and audit trail
Pricing that scales with your agency
Flat pricing per agency — not per counselor. Start free with 2 users, or take a 14-day free trial on any paid plan.
Free
Two users, all the essentials.
$0
free forever
- 2 team members
- Lead & application pipeline
- Task management
- Shared inbox (IMAP)
- Community support
Starter
For small agencies with a few counselors.
$99
/ month flat
- Up to 10 team members
- Everything in Free
- Automations & sequences
- Campaigns & templates
- Standard email support
Questions agencies ask us
Filter by topic or search for a specific answer.
Showing 10 questions
Do I need to install anything? +
No. Kahf CRM runs in your browser. Sign in, invite your team, and your workspace is ready — no servers, plugins, or local installs.
Can I import leads from spreadsheets? +
Yes. Import leads from CSV with source tags and owner assignment, so your pipeline is ready from day one. Duplicate detection flags matching emails and phone numbers before they become two records.
Can I use my own email or SMTP credentials? +
Yes. Campaigns can send through your own credentials, so messages leave from your domain and your sender reputation stays with your agency. Credentials are stored encrypted and scoped to your organization.
How is my agency's data isolated? +
Every agency gets its own tenant workspace. Database queries are tenant-scoped, and the test suite includes explicit cross-tenant isolation checks so one agency's records cannot appear in another's workspace.
How do roles and permissions work? +
Kahf CRM ships with owner, admin, manager, branch manager, counselor, and support roles. Leads, applications, finance, and settings are permission-scoped, so each person sees the work they need and nothing else.
Can I invite sub-agents or partner agencies? +
Yes. The partner portal gives external sub-agents a restricted workspace to submit students and track their commission splits, without exposing your full CRM.
Does Kahf CRM handle commission invoices? +
The finance workspace tracks expected commission per application, commission rates, and invoice status. You can generate commission claim PDFs with your banking details and see pending versus received amounts.
Can I cancel anytime? +
Yes. Monthly plans can be cancelled at any time and simply stop renewing. Annual plans can be cancelled before renewal. Your data can be exported at any time.
Do you offer onboarding for larger agencies? +
Scale-plan customers get dedicated onboarding, data migration help, and a named account manager. Multi-branch agencies can model each branch separately while keeping one organization-wide view.
What happens to my data if I leave? +
You can export your data at any time. When an organization is offboarded, its tenant data is erased under the documented offboarding process — not left behind in a shared database.
No questions match that search. Try a different term or choose “All”.
Still have a question? Email ops@kahfcrm.com